Test Case Template

3D plastic-style illustration of a test case checklist with checkmarks on a clipboard, QA-branded colors.

Test Case Template

A Test Case Template is one of the most valuable tools in software testing. It allows QA teams to define test steps, expected outcomes, and track results in a structured way. Whether you’re testing a login page, a payment gateway, or a registration form, well-written test cases ensure complete coverage and repeatable execution.

1. What is a Test Case?

A test case is a set of conditions, steps, and inputs designed to verify whether a specific software feature works as expected.
It answers what to test, how to test, and what outcome to expect.

Example:
Test if a user can log in with valid credentials.

2. Why Test Cases are Essential in QA

  • ✅ Clarity: Provides testers with step-by-step instructions.
  • ✅ Coverage: Ensures all functional and non-functional areas are tested.
  • ✅ Traceability: Links back to requirements in RTM (Requirements Traceability Matrix).
  • ✅ Reusability: Test cases can be repeated across multiple cycles.
  • ✅ Accountability: Documents expected vs actual outcomes.

3. Key Fields in a Test Case

Most test case templates include the following fields:

  • Test Case ID – Unique identifier (e.g., TC-001).
  • Title – Short description of the test.
  • Preconditions – Setup required before execution.
  • Test Steps – Step-by-step instructions.
  • Test Data – Input values.
  • Expected Result – What should happen.
  • Actual Result – What happened.
  • Status – Pass/Fail.
  • Priority & Severity – Importance of the test.
  • Comments – Additional notes.

4. Sample Test Cases

Here are a few example cases included in the template:

Login Test Case

  • ID: TC-001
  • Preconditions: User account exists
  • Steps: Go to login → Enter valid credentials → Click login
  • Expected Result: Redirected to dashboard

Payment Gateway Test Case

  • ID: TC-002
  • Steps: Select item → Proceed to checkout → Enter card details
  • Expected Result: Payment processed successfully

Form Validation Test Case

  • ID: TC-003
  • Steps: Leave the required field blank → Submit
  • Expected Result: Validation error displayed

5. FAQs

  1. What format should I use for test cases?

    Word, Excel, or Google Sheets are all acceptable, depending on team preference.

  2. Do I need to write test cases for negative scenarios?

    Yes, negative testing ensures the system handles invalid inputs gracefully.

  3. How detailed should a test case be?

    It should be detailed enough for any tester to execute without prior knowledge of the system.

✅ With this template, you’ll be able to create structured, professional test cases quickly.

Test Case Template

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